Closed

Support Manager

Administration (program support)

LOCATION

Lebanon

PUBLISHED

2019-08-11

CLOSING DATE

2019-08-18

LANGUAGE

English

EXPERIENCE

years min

CONTRACT

Employee contract

VACANCY DESCRIPTION

APPLICATION SUBMISSIONS GUIDELINE: 
Interested candidates possessing required experience and skills are invited to send an updated CV and a motivation letter including at least two references to recruitment.lebanon@tdhitaly.org quoting in the object of the email the reference TDHIT-MLB-SM002

Applications that do not meet the above-mentioned requirements will not be considered.

The deadline for receiving applications is the 18th of August 2019. Applications received after that date will not be considered.

We apologize in advance as only shortlisted candidates will be contacted. TDH IT reserves the right to fill the position before the closing date of the published vacancy in case a suitable candidate is identified.

 
CONTACT PERSON NAME: 
Fatima Abbas
CONTACT PERSON POSITION: 
Country HR
CONTACT PERSON EMAIL: 
recruitment.lebanon@tdhitaly.org
DESCRIPTION: 
Financial, Budgetary and Accounting management

Supervise the monthly accountancy closing verifying and checking all descriptions, allocations, monthly exchange rates and controlling and approving bank reconciliations and cash inventories;
Update and analyze Budget Follow Up in conjunction with logistic and program teams on a monthly base;
Supervise the physical verification of all supporting documents and ensure proper filing of all financial documentation is carried out;
Monitor and supervise the cash-flow at office level and ensure that bank accounts and cash boxes are properly supplied according to the needs of the projects and compliant with TDH IT financial regulation. He is in charge of preparing fund requests forms to Delegation office;
Control, authorize and sign all the authorization forms, bank transfers and cheques after proper verification of all the supporting documentations;
Ensure proper monitoring of all the financial transactions with a special attention to all the office related loans, HQ Costs, OH costs, NSSF and Income Tax to be reimbursed to Delegation bank account under request of Country Administrative Manager;
Prepare and support audits or possible inspections under the supervision of the Country Administrative Manager;
Liaise with Support Managers (2) in TDH offices in South Lebanon and Beqaa under the supervision of the Country Administrative Manager;
HR management

Supervise the management of personnel recruitment ensuring the HR process is fully implemented (Vacancy Code, Interviews Matrix, Security Checks, Type of Contract, Allocation in the salary scale etc..) as per TDH IT regulations and procedures;
Supervise all the Insurance process related to the office, including proper filling of Insurance Enrollments cards, Medical Questionnaire, Cancellation Forms and ensure timely submission to Delegation office along to Insurance Follow Up and medical claims;
Supervise the correct filling and facilitate the submission to Delegation offices for all MOF and NSSF documentation related to all employees;
Control and validate Contacts List, Flowchart and Contracts Follow Up on a monthly base;
Ensure that performance appraisals are carried out and monitor the professional development of TDH IT personnel in the office, while assisting in determining disciplinary measures for any sanction/breach as per TDH IT regulations and procedures;
Supervise and submit Salary updates and Leaves Follow Up to Delegation office on a monthly base. He/she monitors the accrual paid leave, sick leave and unpaid leave at office level and advice the concerned line management of any problematic case;
Supervise the archiving, handling and security of personnel files.
Logistics and Procurement management

 

As Logistics responsible for Mount Lebanon office and in charge of the overall logistic implementation of TDH IT and donors’ regulations and procedures, the Support Manager will have a global vision of the office’s logistics operation, supervise all steps of logistics processes and manage the logistic department.

 

Support and supervision of the supply chain:

Implementation and monitoring of the purchasing and quality control tools
Ensure adequate coordination among programme department, administration and logistics department
Support and supervision of the Logistician in the Office: supervision of orders, purchasing, transport and supply
Monitor TDH IT LB procedures and donors
Responsible for the inclusion procurement plans as well as the other logistical aspects of proposals, also the logistical information for donor’s reports
Responsible for adherence to the charter of principles and the ethics code. Implementation of the antifraud policy within the logistics department
Responsible for archiving logistic procedures, response and solve the logistics incidents requested in the audits (internal and external)
Communication Management:

Implementation of adequate and relevant communication systems
Analysis of new requirements and the cost/efficiency of existing systems
Equipment Management:

Ensure the implementation of the country equipment policy (procurement, renewal, depreciation, use…) and ensure the adequacy of equipment to suit requirements and users
Supervise the management equipment according to internal and donors’ guidelines
Supervise the correct and documented transfer of equipment on completion of projects
Fleet Management Support:

Supervision of fleet planning (renewal, monitoring) and the establishment of usage rules according to requirements
Ensure the tools to monitor the costs are in place and upto-date
Supervision of vehicle movements within the Office
Cost and expenditure analysis:

Control and analysis of logistical costs, prepare the annual budget 
Validate the monthly logistical expenditure forecast for the Office
Optimise the use of existing equipment (vehicles, pc’s…)
Creation of Logistical Reports

Compilation of the Logs monthly reports for issue to the Operations Manager.
Participation in designing donors’ proposals and reports
Required Profile

Education / Training

Degree (BA, MA or PhD) in the field of Finance, Accounting or related area
Perfect acquaintance with main donors’ procedures and requirements (EU, UNICEF, OCHA, AICS)
Professional experience

At least 1-2 years of professional work experience with humanitarian organizations in a managerial position
Sound understanding of the challenges of donor and contract management and its implications
Good knowledge of institutional donors and experience of budget planning and financial reporting
Sound knowledge of Office suite with high proficiency in Word and Excel
Fluency in English; Arabic is an asset
Knowledge & skills and Required Personal Characteristics (fitting into team, suitability for the job and assignment/mission)

High-level of communication skills, including ability to speak formally, negotiate, demonstrate tact and diplomacy, and advocate for child protection issues with humanitarian community and authorities.
Excellent financial and analytical skills
Experience in building capacity of teams and staff at different levels and in different contexts
Commitment to the aims, principles and values of TDH IT
Ability to work well in a team, under pressure and in response to changing needs
High degree of responsibility, of taking initiatives, of having emotional stability
The ability to prioritize a heavy workload and to delegate accordingly, and under culturally sensitive situations
Self-motivated, flexible and adaptable to the needs of the team and organization
Strong ability to meet deadlines and excellent problem-solving skills
Read More at: https://www.daleel-madani.org/civil-society-directory/terre-des-hommes-italy/jobs/support-managerCopyrights © 2019 Lebanon Support. All rights reserved.

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HOW TO APPLY

Offered by
Terre des Hommes Italy
2019-08-11
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