Management of the project cycle of the community based interventions.
Prepare & update the detailed implementation plan, monthly/weekly plans for the staff, Project Scope Documents & ensure that maintain appropriate record of the project
Develop, document & work as per designs, BOQ’s, tools, implementation modalities & guidelines
Conduct needs & technical assessments & analysis & prepare follow up reports
Support the development of Monitoring, Evaluation, Accountability & Learning tools & plans
Coordinate with Base Manager, Team Leaders & Project Engineers to ensure integration of civil work through CFW
Ensure close coordination with Nutrition cantered organizations, working in area for integration of program
Ensure that nutrition, WASH & FSL are considered within the Community Mobilization approach
Identify & monitor risks, constraints or escalating issues & inform senior management immediately;
Plan & manage emergency responses, & prioritize activities according to the emerging humanitarian needs
Plan & implement need based capacity building for team through mentoring & formal trainings;
Track the progress of activities & outcomes as well as ensuring the tracking of relevant indicators;
Lead on project based learning & research, support in development of project proposals & concepts
Represent SIF, Coordinate with District Clusters / Forums UN agencies & Other stakeholders
Cash & Voucher Specialist is responsible for providing advice & technical support, coordinating & managing CARE Nepal’s cash for work projects in Nepal. As such advises on, coordinates & manages the planning & implementation of cash project activities, manages cash & voucher project specific staff as applicable, & supports, coordinates the shelter/ livelihood & demolition team leaders in planning the disbursement & help in the production of internal & external narrative & financial reports. The cash & voucher specialist ensures that activities promote choice & dignity while impacting directly on local market/economy to protect livelihoods.
Ensuring that CARE Nepal’s Cash & Voucher interventions are of high quality & are a relevant response
Ensuring that effective coordination is maintained between CARE Nepal’s country office & the district offices
Providing technical support regarding cash & voucher program activities to CARE Nepal’s district offices
Upholding CARE’s Core values & ensuring its principles
Comply with safety & security procedure of CARE & should be accountable for it
Early-recovery and rehabilitation
Ensure leadership & accountability of Food Security Cluster in the provision of humanitarian response Strengthen cluster coordination at the provincial level under the federal / provincial structured approach;
Represent the Food Security Cluster at all provincial-level General & Inter-Cluster Coordination meetings;
Lead on development & monitoring of a cluster-wide response plan & identify gaps to fill out.
Promote strategies in consistent with overall strategy developed by the Food Security Cluster at the national level
Support Government & other partners, enable strong linkages between humanitarian & development actors
Support in phasing out through capacity building programs & develop key messages for donor advocacy
Ensure timely reporting on Cluster-related activities at the provincial level & dissemination to all stakeholders
Regular field visits & organize the joint monitoring of the field activities, including assessments
Support National Cluster in Policy & Planning & Organize capacity building workshop for partner organizations.
Carry out other duties that are assigned by the Resilience Coordinator &/or Federal Level Cluster Coordinators.
Significant contribution in FAO/FSC project related documents for the donor & other stakeholders;
Lead role at Provincial coordination & active participation in the Trainings/workshops conducted by FSC;
Contribute to design Drought assessment in Sindh & carryout associated activities in province
Ensure that the project manager/management is kept briefed & informed about the status of the tasks;
Consolidated Appeals Process, Central Emergency Response Fund & Flash Appeals
Facilitation, Communication, coordination & chairing of meetings & their reporting
Lead the diverse group of stakeholders & develop consensus & joint working relationships
Early-recovery and rehabilitation
Implementation of FSL activities such as Agriculture, small business, cash or voucher transfer & Cash for Work
Coordination with other thematic coordinators, Field Programme Manager, FSL Specialist & Livelihoods Director
Identify FSL opportunities & suggest Programme development for different donors
Manage, implement, monitor & evaluate projects in the field & maintaining the quality & impact
Managing the FSL field staff & monitoring the activities in the field
Preparing project related narrative, financial, case studies, presentations & other type of reports
Reporting the FSL Specialist about the progress, needs & problem identified with the community
Exposure visits to the relevant local co-partners for exchanging views & ideas for learning & capacity building.
Lead, manage, motivate to Provide technical assistance to staff for clear objectives & feedback on performance
Comply with Save the Children’s Child Protection Policy to ensure maximum protection for children
Submit required & routine reports & attend the routine & required official meetings.
Develop plans, budget, M&E indicators & Implement project activities by ensuring services are delivered on time & within budget by effective use of resources
Ensure that staff have work-plans & following up team members regularly to ensure that activities are on track
Monitor program progress against both programmatic & budgetary targets
Develop sector response plans & master budgets & contribute to Organizations overall strategy
Prepare timely Programme & donor reports in compliance with internal/Donor requirements.
Identify & supply needs ,coordinate with the logistics team to put in place procurement plans
Work closely with MEAL for plans, ensuring reporting requirements & capacity build of technical & field staff
Design & participate in required assessments, baselines & evaluations to Contribute to proposal development
Contribute to situation analysis & participate actively in developing FSL strategy documents
Identify learning & training opportunities for the staff & work as a mentor & role model for the staff
Take steps to document lessons learned, from field, for wider dissemination.
Lead in advocacy to target decision-makers, feed in learning, experiences & evidence to relevant advocacy objectives.
Early-recovery and rehabilitation
Provide guidance & facilitation to the field staff & build their capacity to implement the project activities
Implement the CFW project in accordance to the project plan agreed with the partner / donor
Develop project reports & maintain project files & documentation
Monitoring of the activities to strengthen the project & Conduct weekly, monthly review meetings
Coordination with district government & concerned line departments.
Liaise with Manger Admin & Logistics, Finance, M&E, HR, Q&A in Head office for smooth project activities
Handling project related complaints & Guide the complainant about the systems
Liaison with Financial Institution (Tameer Bank) for smooth disbursement of Cash.
Ensure management of project & oversee RWF’s assets & ensure efficient & effective use of resources
Ensure that all activities being carried out are as per budget with prior approval from line manager
Establish and strengthen Vendor participation to oversee, monitor and provide strategy to ensure participation
Coordination with the Procurement Team to develop Vendor requirements and selection criteria
Support Local Vendors at village level, identify, train and develop capacity for participation in Food Voucher modality.
Maintain and support positive relationships between Local, Regional Vendors, and beneficiaries.
Establish price monitoring and Complaint Response Mechanism as well negotiation and their regulation
Support in periodic meetings with IP’s to review project, performance and discuss issues of mutual concern.
Undertake a leading role in problem solving and conflict resolution to ensure the timely implementation of initiatives.
Coordinate to implement a monitoring system (protocols, formats, data analysis and information system distribution)
Support to determine physical progress, qualitative analysis and ongoing measurement of indicators and outputs
Support program monitoring and reporting in accordance with donor guidelines and/or CARE requirements.
Ensure that learning is replicate and shared with implementing partners to improving program quality and/or outputs.
Provide suggestions for improvements and Coordinate for significant deviations from project design/implementation
Responsible for pre-approved costs and expenditures, other financial responsibilities
Develop good working relationships with all project-related staff as well as program and administrative staff
Maintain working relationships with Implement Partners, local government, Vendors, Community, NGO/INGO’s
Management and implementation of the development program by partnership/linkages with likeminded community
Creating willingness of local community for helping themselves by mobilization.
Introducing the project, its objective and approach among the communities in accordance with Project strategy and
Preparing the profile of the area as per the need of the project by statistical methods.
Promoting Self-help activities/ initiatives by communities in the project areas in light of rights based approach
Mobilize the community resources for community and have development plans for themselves
Awareness & empowerment regarding social, economic, civic & political rights through “Rights Based” Approach.
Involvement of community in development processes of planning, implementation, monitoring and evaluation Assist in the achievement of objectives through regular reporting of activities and by active participation in the meetings.
Promoting the delivery of citizen rights by the responsible line departments by developing linkages
Responsible for of assigned sector management by planning, implementation & monitoring.
Ensure the DRR mainstreaming during project implementation
Understanding of mutual accountability and transparency including complain handling mechanisms
Planning, implementation and monitoring of project activities
Conducts assessments and other project related needs and requirements of project beneficiaries.
Monitors and provides update and progress reports to the Project Manager.
Facilitates and supports recruitment and screening of participants to the regional trainings.
Participate in relevant meetings with government, donors, I/NGOs and UN Agencies
Generate timely analysis to be used for reports, proposals, research documents and others.
Maintains participants and project beneficiaries’ data base including organizational profiles
Foster and maintain well working relationships between donor organizations and project beneficiaries at all levels.
Collect and create human interest stories gathered from the field.
Generate timely monitoring report after visiting project beneficiaries, minutes of all meetings attended and all reports
Comply and/or utilize organization systems and tools, Process Flow Charts, Project Monitoring Forms.
Promote health services provided to the population and healthy behavior by giving key messages
Prevention of diseases to reduce spread of infection and support to conduct the studies or data collections
Identify and report information about diseases and health seeking behavior of the communities
Spread health promotion messages to promote the health services provided
Participate in design of health promotion messages and convey them according to the defined methodology
Train and Supervise the HP teamto implement different activitiesin different places
Daily and weekly planning of the activities together HP expat define the tasks for the team members
Monitor and report daily and weekly activities to the supervisor.
Gives feedback on issues or questions asked by patients and team so the HP supervisor can find the appropriate answers.
Attend trainings, medical lectures and meetings when asked by the supervisor.
Survey of target villages, Formation of village Development committees, Mobilize and Spread/aware community about health and hygiene. Organize the workshops, Seminar, and meetings, Promote gender equality, democratic decision-making., Daily/Weekly field work Planning and reporting
OBJECTIVE OF THE ASSIGNMENT
Secondary review & coherent description of formal/informal structures influencing, managing (or lack of), affecting operational capacity in West Nile, applying lenses of Food security, Cash & Markets.
Comprehensive List of key actors (both formal & informal) that can be dividers or connectors
Gender analysis & overview of the secondary data, including engagement & establishment of a relationship with relevant gov’t structures working on / covering Gender or Women’s issues.
General overview of the key services (or lack thereof) in light of FNS & Gender
Overview of poverty & vulnerability levels of the refugees & host communities (key secondary data verified via in-depth conversations with key stakeholders); further sub-classification of the most marginalized groups
Identification/scanning & overview of services that were created particularly to respond to the humanitarian context (areas of potential sourcing, synergies & reinforcement)
Market functionality & overview of opportunities to strengthen the market, including existing cash programming, service providers engaged in this cycle & niche for CARE
Targeting of beneficiaries: what criteria is applied by key stakeholders, is there a centralized way or role to support coordination of NGOs to come up with a commonly shared one;
Commodity & NFI distribution’s overview & methods successfully used up to date (blanket, selective targeting)
Household dynamics (gender), needs of vulnerable groups
Overview of international partners, saturation & coverage of respective technical areas, potential synergies
Overview of local partners (local organizations, movements, initiative groups, academia & private sector, etc.) & their capacities/synergies/operational ability to extend programming on CARE’s behalf.
Overview of non-formal leadership structures & their existing supportive or destructive role in light of community access, messaging & behavioral change, coordination & program implementation (beneficiary reach).
Overview of key clusters & recommendations for CARE’s permanent presence
DUTIES & RESPONSIBILITIES
Responsible for effective & efficient management of the project & staff in line with the project proposal, processes, the budget, the time-frame, & the Concern/USAID/OFDA regulations
Collaborate with the Program Management in FRDP Head Office for the implementation of the project activities & sharing of updates ensure Project Coordination, Networking & Visibility at District Level
Assist program management in monitoring, evaluation of the relevant Programme & quality progress reporting to donors by ensuring quality reporting by relevant staff
Regularly monitor expenditure of project financial resources & use of FRDP’s assets as per approved budgets & agreements & provide regular, structured feedback & monthly reports
Coordinate capacity building support from Concern/RF Program, M & E, Finance, Logistics & security sections
Ensure all necessary Programme documents are properly maintained & recorded properly at field level
Ensure smooth implementation of policies & code of conduct in respective project activities, in addition handling of beneficiaries & stakeholder s complaints.
Early-recovery and rehabilitation
Under supervision of Head of Mission, overall responsible for coordinating and supervising the following duties / responsibilities
Programs Management: Responsible for the overall implementation of the program, progress, monitoring and the quality
Develop plans, implement project activities in accordance with the SIF specifications, timeframe and budget allocated
Provide training, coaching, on job training and workshop facilitation to field staff and planning, and basic financial education
Provide technical support to the project and program teams to ensure the timely and quality implementation of activities
Coordinate with log & admin departments regarding the program activities in respect of log & admin rules and regulations
Monitor & ensure relevance of action delivered to beneficiaries and the quality of the program in respect to SIF requirements
Coordinate with relevant stakeholders for linkage development for sustainability of project clients including security agencies to ensure safe and secure working environment & represent SIF at provincial clusters/working groups
Facilitate program coordinator in program development and take self-initiatives in expanding SIF donor’s base.
Prepare periodic reports & their sharing with internal/external audiences, also Liaise with donor to comply their requirement
Prepare documents that reflect the overall impact of the program, for SIF program marketing and future strategy
Reporting: Prepare different assessment reports as per the project requirement
Prepare daily/weekly/monthly reports according to the schedule defined by the Country Program Coordinator
Develop a documentation mechanism about the new program’s strategy and approach in the context of pilot implementation
Logistics: - Supervision of Base log at base level for daily logistic support needed for implementation of program activities.
Ensure that Basic standard logistic Protocols are well implemented at Base level by Base Logistician.
Security Management: - Security Management at Field level including threat assessment, constant monitoring of situation.
Collection of security related information and sharing with country office/security focal person & proposing measures.
Ensure that SOP’s are put in place & followed by Team, identify gaps & ensure the safety and security of the staff in the field.
Administration: Overall management of Organization resources by efficient and effective manner.
Supervise Base admin officer for daily admin & financial support needed for implementation of program activities.
Overall responsible for the management and administration of team
Recruit the staff under his responsibility and evaluate them as well as anticipate and plan human resources requirements
Organize and solve team conflicts and ensure good working conditions
Representation: Represent SIF and its program at different level of coordination.
Coordinate & develop strong networking/coordination and working relationship with the key stakeholders aligned to program.
Participate in provincial/district level clusters/working groups & represent the overall/need based contribution of organization
Supervisory Responsibility: This position is overall responsible for the business of base and supposed to directly supervise the
Project Supervisor, Social Organizers & Data entry Operators, Base admin & base logistics officer (administratively)
Humanitarian expert having capacity in Food Security, Livelihood & WASH Programming with specific expertise in Cash Programming to provide the assistance to people most in need in disasters and implement the projects to achieve the sustainable development through participatory approaches by ensuring the quality and accountability in the actions by the adhering humanitarian values.
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